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Stillwater Public Schools

Finance

SPS Finance is responsible for the management of all the school district funds. The responsibilities of fiscal operations are shared between central office staff and financial secretaries working at school sites.  

Phone: 405.533.6300
Fax 405.533.6311

314 S Lewis St
Stillwater, OK 74074

Finance Documents & Reports

Finance Staff

Kristie Newby MBA, CIA, CFE, IAP

Chief Financial Officer

Mrs. Newby provides high-level financial oversight and departmental management. Please contact the specific staff members listed below first; however, Mrs. Newby is available if the primary contact is out of the office (vacation, sick leave, etc.). 

  • Budgeting: All inquiries related to the district or departmental budgets.
  • Board of Education: Submission and clarification of Board Agenda Items.
  • Personnel: Issues or concerns regarding Finance Department staff. 
  • Support: Backup contact for all finance roles when staff are unavailable. 
     

Ronald "Mac" McElliott

Administrative Assistant for Finance, Assistant Treasurer

Reach out to Mr. McElliott for digital payment platforms, specific corporate accounts, and system administration: 

  • Payment Platforms: MySchoolBucks and PayPal. 
  • Corporate Accounts: Management of Walmart, Amazon, and Arvest accounts (including credit limit adjustments). 
  • Systems: Sylogist Administrator and general Finance Training. 
  • Administration: Accounts Receivable and Board Agenda Items. 

Shannon Flores

Encumbrance Clerk, Accounts Receivable (Gov’t Side)

Contact Mrs. Flores for any financial activity involving Government Funds (Funds 11, 21, 22, 31–39, 41, and 81): 

  • Purchasing: Requisitions and Purchase Orders (POs). 
  • Vendors: New vendor applications and W-9 processing. 
  • Payments: Invoice submissions and payment processing. 
  • Arvest Cards: Requests for credit limit increases. 

Rachel Boggs

Activity Fund Custodian

Mrs. Boggs manages all financial aspects related to Activity Funds (Fund 60): 

  • Fundraising & Compliance: Receives, reviews, processes, and answers all questions regarding Activity Fund Packets, Activity Fundraiser Requests, and Sanctioning Organizations. (Reviews all packets and forwards them to Mr. McElliott for the Board Agenda). 
  • Purchasing: Requisitions and Purchase Orders specific to Activity Funds.
  • Vendors: Processing new vendor applications and W-9s. 
  • Payments: Invoice submissions and payments for activity accounts. 

Desiree Burnsed

Administrative Assistant for Payroll

Mrs. Burnsed handles all matters related to employee compensation and payroll-related deductions: 

  • Compensation: Base pay and salary inquiries. 
  • Taxation: Federal and state tax withholdings. 
  • Retirement: TRS (Teacher Retirement System) deductions.

Note: If you are unsure which fund your purchase falls under, remember that Activity Funds (60) generally cover student clubs and extracurriculars, while Government Funds cover general operations, building maintenance, and nutrition.